Visitors - Policy and Procedure

This policy and its procedures are applicable to all visitors at UK College of English.

Visitors: these will be non-staff members who are on site normally at the invitation of UKCE in relation to the operation of the college and its social programme or connected in some way to the delivery of the UKCE programme. These visitors are our responsibility and must be handled in accordance with this policy.

All UKCE visitors must report to reception.

• At the reception, all visitors must state the purpose of their visit and who has invited them. They should be ready to show formal identification where appropriate and when requested.
• All visitors are asked to sign into the Visitors book.
• They are given a visitors lanyard, with a yellow ribbon to show they are visitors. This lanyard should be worn at all times around their neck. A condensed Safeguarding Policy is also printed on the back of each card.
• The College Safeguarding Policy is then pointed out to them, and they are made aware of U18 students on the campus. Including being made aware that if they have any concerns when walking around the building to inform us straight away.

Visitors are then escorted to their point of contact or their point of contact is asked to come to reception to receive the visitor. The contact is then responsible for them while they are on-site.

On departing the school, visitors should leave via the school reception, sign out of the visitors’ book and return their visitor’s badge.

Visitors may work with pupils in a variety of capacities, for example, to deliver a lecture (normally supervised by a member of staff); to meet with small groups of pupils or individuals

Anyone working with children must have Basic Awareness Safeguarding training. Staff should ensure that all normal visitor policy requirements are followed.

Any visitor who is not DBS checked must not be left alone with pupils at any point. Thisincludes whole class or small group teaching in the building.

If a visitor has DBS clearance and has completed Basic Awareness Safeguarding training, they may work with children unaccompanied by another member of staff. This must be agreed in advance by the Designated Safeguarding Lead.

Regular visitors to the college must have DBS clearance.

Any visitor delivering a lesson or assembly must comply with the requirements of the visiting speaker’s agreement (see below)

Anyone suspected of not being a member of staff or a visitor should be challenged politely to enquire who they are and their business on the school site.

They should then be escorted to the school reception to sign in using the visitors’ book and be issued with a visitor’s badge and asked to read the condensed safeguarding policy in one of the leaflets at reception.

In the event that the visitor refuses to comply, they should be asked to leave the site immediately and the Designated Safeguarding Lead must be immediately reported.

The Designated Safeguarding Lead and/or members of the senior management team will consider the situation and decide, if necessary, to inform the police.

If an unknown/uninvited visitor becomes abusive or aggressive, they will be asked to leave the site immediately and warned that if they fail to leave the school grounds, police assistance will be called for.

Reviewed on `7th March 2026

Reviewed annually or more often if required.